Electronic signing means signing documents – transactions, confirmations, contracts, etc. in paperless format, using a digital identification. If the signature meets the highest level of standards set by eIDAS, it is called a ‘digital signature’ and is legally equally as binding as a handwritten one.
Smart-ID app was certified as a Qualified Signature Creation Device (QSCD) on November 8th, 2018, meaning that signatures made with Smart-ID (excludes Smart-ID Basic!) are accepted throughout the European Union and that they have the same legal validity as handwritten signatures.
Other electronic signatures – all other electronic signatures that do not meet valid standards.
AdES (Advanced Electronic Signature). The signature meets the technological requirements, but the backgrounds of the certificate holder or the issuer of the certificate may be unknown.
AdES/QC (Advanced Electronic Signature with a Qualified Certificate). The backgrounds have been checked both of the owner of the signature and the issuer of the certificate.
QES (Qualified Electronic Signature). The highest level of e-signatures, equal to handwritten signatures. The backgrounds have been checked both of the owner of the signature and the issuer of the certificate and the signature has been given by approved means (qualified signature creation device).
Please note that electronically signed documents may come in different formats and that not all are universally supported. If you have the choice, we recommend you to use ASICE file format – it’s the standard for all European Union countries (your signed documents will look like this: filename.asice). Another great file format is PDF, which is available through Dokobit, eDoks and MARKsign.
DigiDoc4 Client software will let you view all signatures – and it will also alert you if some of the signatures do not meet the highest legal requirements (and might not be valid in court). NB. You do not need to log in to view the signatures in DigiDoc 4.
Dokobit and eDoks solutions also enable you to view signatures on a document: pay attention to the signature levels, especially if you’re dealing with international documentation (each signature should have the QES level to be considered a ‘digital signatures’).
Signing is NOT available for Smart-ID Basic level accounts (registered via banklinks). If you are using Smart-ID Basic, you need to update your Smart-ID account before you can digitally sign documents.